Visa Information


For those who wish to apply for visa to enter Japan

1 About Visa Application to enter Japan

(1)Visa Application and Inquiries
Regarding visa application and inquiries related to visa application, please contact VFS Global directly. The Embassy does not accept any visa applications directly (except for diplomatic and official visa (*1)).
For visa application, please make an appointment for application date and time from the VFS Global website, and apply to VFS Global on the appointment date and time.
For queries regarding visa application (documents required for visa application, booking, processing time, etc.) please contact the VFS Global contact point(*2).
  (Note) From March to April and from September to November, the number of visa applications for international students increases, and access to VFS website during the period is crowded. The visa is valid for 3 months, so if you are planning to visit Japan during above period, please book the VFS appointment well in advance.
(2) Visa application at the Embassy
In principle, the Embassy desk accepts only Diplomatic and Official visa applicants and for other categories, application shall be made via VFS. It is necessary to share roles between VFS and the Embassy for the efficient and swift visa issuance.
Some applicants request the Embassy for special treatment for them to accept their applications directly at the Embassy desk, but, to ensure impartiality, the Embassy will not accept such requests. In fact, you will not get benefit from making such requests, but rather lose your benefit as you may disturb the swift processing of the visa applications and cause a delay. Please refrain from further making such requests.
(3)The Display of on the Reservation Screen of VFS Global
While making an appointment on the VFS Global website, you may see a message in red -“There are no open seats available for selected center-Japan Visa Application Center, Kathmandu”. This does not mean that the website is not working, it just mean that all the slots we have released to date have filled. New appointments will be released everyday up to 10 working days in advance, so please check the website from the next day onwards and check the availability of appointments.

(*1) If you wish to apply for a diplomatic and official visa, please contact at the Embassy via email.
(*2)VFS Global Contact Point
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2 Time required for acquiring Visa

It usually takes 6 working days from the time you apply to VFS Global until the visa is issued.
It will take more time if your application is with incomplete documents, so please check your documents carefully before applying.
In addition, in some cases, which requires thorough examination of documents , it may take more than two months of processing time. So, you are requested to apply for visa well in advance.

3 Misrepresentation of VFS Global

We have received information that there is a service provider claiming itself as VFS Global and claims to provide services such as booking or visa acquisition in exchange for high fee, but neither VFS Global nor the Embassy is involved in such services. VFS Global and the Embassy will not be responsible for any damages and troubles caused by using these services.
In addition, some people claims themselves as VFS Global and advertise that they will provide an appointment in exchange of fee, but VFS Global does not provide such service at all. VFS Global and the Embassy are committed to provide fair visa service for everyone.